Ian Martin’s Privacy Policy
Ian Martin
Limited respects the privacy of our employees, our suppliers and
our clients and ensures that the personal information we collect
about or on behalf of the aforementioned remains secure and
protected. In order to operate effectively there are times where
personal information must be shared with an interested third
party. In such circumstances, Ian Martin Limited will not
release any personal information without first advising of its
intended use and obtaining the permission to do so from the
affected individual.
Our policy
is designed to meet or exceed the requirements of Canadian
Federal and Provincial privacy laws. We are committed to
constant self-evaluation of our practices and procedures and
maintaining the highest standard in this regard.
Privacy Officer
To confirm
our commitment to privacy, Ian Martin Limited has appointed a
qualified member of our senior management team as the Privacy
Officer. The Privacy Officer is available to offer more
information on our practices and policy, to ensure compliance by
everyone at Ian Martin Limited and to rectify any complaints.
The Privacy officer can be contacted by mail at 465 Morden Road,
2nd Floor, Oakville ON L6K 3W6.
Ian Martin
Limited’s Privacy Officer will review any new processes,
procedures or practices affecting the privacy of our employees,
our suppliers and our clients to ensure they are compliant with
our Privacy Policy.
Ian Martin
Limited’s Privacy Officer commits to being aware and
knowledgeable about any changes in the Canadian Provincial
privacy legislation and to ensuring Ian Martin Limited
consistently meets or exceeds the Provincial privacy
requirements.
Information Protection, Identification
and Consent
Ian Martin
Limited maintains that it will identify the purpose(s) for
collecting personal information and inform the affected
individuals of this purpose. When the intended use for the
collected information involves releasing it to an interested
third party, Ian Martin Limited will ensure the individual
grants consent before any information is released. Consent for
these purposes can be either explicit or implicit depending on
the sensitivity of the information. Ian Martin Limited will only
collect information for which there is an intended purpose. The
collected information will only be used for the purposes stated.
Should the information be necessary for purposes other than
those stated separate consent will be obtained. This is true for
all situations but those where Ian Martin Limited has obtained
general consent or where required by law. All third party
suppliers, vendors and clients to whom personal information may
be released have been carefully screened to ensure their Privacy
Policies meet or exceed the legislated requirements.
Security
a.
Only employees who need the information to perform a specific
job (for example, a Placement Representative or a Customer
Service Representative) are granted access to personally
identifying information.
b.
We
have certain secure databases where we store data. We also may
store your personal information in paper document files in our
offices.
c.
The
processes of our business includes sharing your personal
information with others to carry out our staffing services, that
is, to try to find job matches for applicants and fulfill
staffing service requests of client companies.
d.
For
the most part, communication with us through the website is via
email transmission. Email transmission can be accessed by other
Internet users. Please contact us by a method other than email,
if you want to keep certain information confidential.
Cookies
A cookie is a small amount of
data, which often includes an anonymous unique identifier, that
is sent to your browser from a web site's computers and stored
on your computer's hard drive.
Each web
site can send its own cookie to your browser if your browser's
preferences allow it, but (to protect your privacy) your browser
only permits a web site to access the cookies it has already
sent to you, not the cookies sent to you by other sites.
You can configure your
browser to accept all cookies, reject all cookies, or notify you
when a cookie is set. (Each browser is different, so check the
"Help" menu of your browser to learn how to change your cookie
preferences.)
Our site uses
cookies to keep track of user sessions. We use cookies to
deliver content specific to your interests and for other
purposes such as keeping track of user navigation within the web
site.
Retention and Safeguards
Ian Martin
Limited has set mandatory retention timeframe limits based on
Provincial Employment and Labour Standards and will retain
personal information only as long as is outlined in the
applicable legislation. Third party suppliers have been
instructed to follow the same guidelines. In addition,
appropriate safeguards relevant to the sensitivity of the
information, while retained, will secure the information.
Accuracy
Ian Martin
Limited will make every effort to ensure personal information
remains current and is updated internally and with third party
suppliers in a timely manner. Individuals are expected to update
Ian Martin Limited with any changes to their personal
information. The information will only be updated when required
for the intended, previously informed purposes.
Openness
The Privacy
Policy as it is presented here is in its most thorough form. Ian
Martin Limited will provide any further information about its
policy or practices. To access this information please contact
the Privacy officer by sending a request in writing to the
Privacy Officer at 465 Morden Road, 2nd Floor,
Oakville, Ontario L6K 3W6. The information will be released
within 30 days of receipt of the request.
Individual Access
Ian Martin
Limited will release the personal information retained by the
organization to the individual that the information is about
upon request, along with the use and disclosure of any personal
information.
Specific
requests for information can be directed to the Privacy Officer
at 465 Morden Road, 2nd Floor, Oakville, Ontario L6K 3W6. The
information will be released within 30 days of receipt of the
request. Should Ian Martin Limited not be able to comply with
the request for a justifiable reason, that reason will be given
to the requestor.
Ian Martin
Limited considers the following reasons justifiable reasons to
refuse access to personal information.
-
Solicitor-client privilege
-
Litigation privilege
-
Security and ongoing fraud
investigations
-
Proprietary or trade secret
information
-
Sensitive medical information
that could be obtained through other means
-
Requests that would prove
prohibitively costly to provide
-
Requests that could reasonably
be expected to threaten the life or security of another
individual
This list
is not exhaustive and other reasons may be considered
justifiable.
Challenging Compliance
Individuals of whom Ian Martin
Limited holds personal information have the right to file a
challenge about the company’s compliance with Privacy
legislation. Ian Martin Limited will consider all requests
serious and will investigate any complaints thoroughly. To make
a challenge please send all relevant details and specifics to
Ian Martin Limited’s Privacy officer at 465 Morden Road, 2nd
Floor, Oakville ON L6K 3W6.
Contact Us
If you
have any questions about this Privacy Statement and our website,
you can contact Loree Gamble at
gamble@ianmartin.com
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